How Remote Workers Impact Taxes For Portfolio Companies

A temporary remote worker is an employee who typically works in one state but who currently works elsewhere. For example, your employee’s spouse is in the middle of a job transition. Your employee might need to work in another state temporarily while they finish up selling their home.

How Remote Work Taxes Are Paid

Another bill would limit the ability of states to impose the convenience rule on nonresidents for periods when they aren’t physically present in the state. No action has yet been taken, but these bills demonstrate that taxation of remote workers is on Congress’s radar. Some states are getting more aggressive as they eye shrinking coffers due to employees departing their states but not their employers.

Understanding State Filing Requirements

For years, Ohio employers have withheld local income taxes from an employee, based upon the city where the employer’s office was located, with the assumption the employee was physically working from that same location. This continued to be the case throughout 2020 and 2021, even though many employees weren’t in the office. As a result, remote employees could end up paying state income taxes in both the state where they live and the state where their employer is based. Employees’ state of residence and the state where they work affect which state and local taxes they pay. Sometimes, if employees live in one state but have been working in another, they’ll receive a credit on their resident tax return to offset the nonresident state tax liability.

If they notice any tax issues or discrepancies, these records could help you clear everything up without a fine or penalty. Estimated quarterly tax payments are when you take out a set amount of taxes based on your income for each quarter and send this payment over to the IRS. Another potential tax issue is whether you worked remotely out of convenience. While traveling on a tourist visa is legal for shorter stays, most countries require a work visa to conduct business overseas. Some countries offer a special work visa, typically referred to as a digital nomad visa, to help remote professionals extend stays for up to a year or more. The type of visa you travel with will determine your remote tax responsibilities, length of stay restrictions, and the type of work you’re allowed to perform. Employer of Record , which will handle the legal part of it both for companies and for employees and will with the local labour laws.

Ask Hr: Where Do Remote Employees Pay Taxes?

These were temporary rules, but presumably there are going to be audits of workers for this period that come up. Rather, to both protect their revenue and for purposes of simplicity for employers, they said, “If a person normally works in this location, in our state, keep withholding for them.” Of course, this isn’t universal. In addition to the constitutional issues that we saw come up in Huckaby and Zelinsky, these other administrative cases really made it difficult on the legal issue for taxpayers to win. New York was taking a real broad interpretation of the rules and they were winning.

  • You can request information about the availability of these plans from the tax office.
  • And as the nation emerges from the pandemic, that compliance break will be going away.
  • Well, those who don’t comply with tax laws, might face some criminal charges and even face prison time.
  • Lots of taxpayers who filed their taxes in April or May of 2021 for the 2020 tax year or in October of 2021 for the 2020 tax year, they got an audit notice right away.

We offer cloud-based self service and mobile clock-in solutions so your workforce can clock in and out from anywhere. We track FUTA adjustments and make necessary changes to help you maintain remote compliance.

Keep Reading About Remote Work

As they contend with the world of hybrid work, companies should assess whether their internal systems can track and accurately report employee work locations and state and local filing obligations. The earlier that a CFO or controller addresses these issues, the better off a portco will likely be as it plans for the future. As companies develop their return-to-work plans, they should aim to address the state tax challenges of remote and hybrid working. Organizations are creating new strategies to adapt to flexible ways of working, including re-evaluating their approaches to hiring, revamping policies on where and how work gets done, and adopting workplace and technology changes. Companies should consider their unique needs, culture and risk appetite and leverage technology-enabled solutions to reduce cost while remaining scalable to future growth. Companies that meet state-specific “doing business” definitions are subject to franchise tax, which may be calculated based on assets, net worth, or gross receipts.

This affects the total amount of taxable wages and withholdings for your employees’ individual income tax. Suppose you become liable for collecting and remitting sales tax for states due to remote work. In that case, you’ll need to register for a sales tax permit, and file sales tax returns to that state on the schedule that applies to your business . In many states, having an employee or any official presence in that location triggers sales tax nexus for your organization. This is further complicated by local tax jurisdictions, such as counties and cities. There are many different types of remote workers, and they each have different circumstances that can affect taxation. However, when employees work remotely from another state, things can get complicated.

Remote Workers’ Expense Reimbursement

It should also not be included when calculating taxable income on the City of Detroit Nonresident Income Tax Return or the City of Detroit Part-Year Resident Income Tax Return . This is why it is all the more important to understand the tax implications of working remotely. Their pricing is structured differently, and you can essentially build a package that is tailored to your company’s needs.

You don’t care where that person lives, you’re going to allow the employee to work remotely. That employee’s not going to want to take the job if it’s going to mean 8 percent of income tax on their compensation. What adjustments need to be made will depend chiefly on state and local tax laws governing your new residence. For remote workers, all of these differing rules mean it’s important to know the state laws that will affect you. Getting your paycheck withholding right is generally a shared responsibility between you and your company, Bannasch said. After all, figuring out how to file your annual tax return is challenging enough. But remote workers have a few extra hoops to jump through to determine their tax liabilities.


Workers who do not meet the definition of contractor may be considered employees under local jurisdictions. With the ongoing changes to the tax rules and the upward trend for continued remote work, many states are attempting to recoup the losses they took during the safe harbor times on the taxes they could have potentially collected.

How Remote Work Taxes Are Paid

Exchange rates are another thing you need to consider with international workers. This is where using someone like Wise or TransferMate can really help keep costs low. Wise, in particular, also integrates well with many payroll and accounting systems which is a real bonus. – in this remote work taxes instance you, the worker, have set up your own company that you will use to invoice for the work you carry out. This is arguably the most straightforward from the hiring company’s point of view, but in some countries, it can be difficult and costly to set up your own company.

Local tax withholdings mostly follow state tax guidelines, but there are some adjustments. In this scenario, your payroll and HR manager must examine each city and state’s nexus policy to determine if the organization is eligible for nexus within the state or city. Most states require a personal income tax return after a worker spends a certain amount of time working in the state, regardless of where the worker is permanently domiciled. For example, Arizona requires a tax return after 60 days of working in the state.

Traveling to another country and working for an extended amount of time seems like a simple process, but it requires some planning and almost always a visa. These agreements define many exceptions for professionals working and living abroad, in order to reduce their tax rates. USA, which has income established the same tax treaties with several foreign countries. Keep in mind that this is not just about travelling and experiencing different cultures and having a broader professional experience and background.

What Is A Remote Worker?

A teleworker, or remote worker, performs all work at an alternative worksite, such as the worker’s home. But the global pandemic turned it from request to requirement almost overnight—and companies stepped up.

For many, this is the first time working from home has been an option, so how to file taxes while telecommuting is a hot question right now. I want to make sure you get this right, so today I’m digging into what you need to do to file your taxes if you are a remote worker. Federal income tax works the same for both remote and in-house employees.